Freight Audit And Payment (FAP)

We at 3PL Links offer Freight Audit and Payment Services as a value added service to its customers. View a one page sample of a Freight Audit report. Click for our Freight Audit and Payment brochure (pdf).

These services may be of immense value to customers with similar situations:

  • Too much time is now spent auditing freight bills.
  • Too little time is spent auditing freight bills resulting in over payments and duplicate billings.
  • Current procedures are proving to be not as effective.
  • Business change requires a more thorough approach.

BENEFITS

  • Enhance bottom line company profitability through improved freight bill auditing.
  • Reduce or re-allocate resources dedicated to the freight audit & payment function to other areas of your business.
  • Eliminate duplicate billings, overcharges such as fuel surcharges and waiting time charges.
  • Provide your traffic resources with the required tools and reports to effectively conduct the bid tendering process.
  • Identify freight consolidation opportunities.
  • Consolidate your payment process by issuing one cheque to an “IN-TRUST” bank account for on-ward payment disbursements to your carriers.

THE FAP PROCESS

  • Determine your transition date.
  • Instruct carriers to re-direct their freight bills to our office through a letter of instruction.
  • Provide us with all of your current carrier contractual rate agreements.
  • Provide us with your GL/ cost center codes so we can accurately allocate freight costs.
  • Determine your reporting requirements.

FAST & EASY IMPLEMENTATION

  • All carriers receive a letter notifying them that all your freight bills must be sent to your company, c/o 3PL Links Inc.
  • Provide us with all of your current carrier contractual rate agreements.
  • The bills arrive at our office, we audit based on the contractual rate agreements. Bills are then auto rated with our sate-of-the-art rating software.
  • Each audited invoice (original) will have original bill of lading attached to it.
  • Each batch is sorted by carrier. A summary sheet is placed on top of each batch.
  • Weekly audited and batched freight bills are delivered to your door via courier service.
  • The summary report indicates what was invoiced, audited, and payment amounts. It will also indicate GL code, or however your company prefers it documented.
  • Upon receipt of your audited freight bills, you will issue one cheque that will be held in trust to the bank. The bank will handle the disbursements to the carriers and thereby ensuring your freight bills are paid.

Upon receipt of your audited freight bills your company issues one cheque to 3PL Links in trust.  Payment on your behalf will then be disbursed to the carriers.